About the Training
In both public and private sectors, one of the key components of effective management and systemization is the organization of document circulation, documentation, and document handling. In order to achieve mobility, flexibility, and efficiency in this area, relevant decisions have been made regarding the establishment, implementation, and application of electronic document management systems (EDMS).
To provide a legal framework in this direction, the following presidential decrees were issued in the Republic of Azerbaijan:
– Law No. 602 dated March 9, 2004
– Decree No. 692 dated September 4, 2012
– Decree No. 314 dated October 27, 2018
Upon completion of the course, participants will gain the knowledge and skills necessary to work with documentation in both public institutions and private organizations, including:
– setting up document workflows,
– organizing and maintaining document records,
– managing the movement, usage, and storage of documents,
– understanding electronic document systems,
– basics of archiving,
– and the formation of legal procedures in document handling.
???? Language of Instruction: Azerbaijani
???? Methodology: Theoretical lessons, practical and independent work, simulation games
???? Duration: 12 sessions (18 hours total)
???? Schedule: Weekday evenings or weekends
???? Format: Individual or group-based
Lesson 1: Clerical Work and Document Flow
– Introduction: What is a document, its role, importance, and types
– Qualities of a document management specialist (psychological readiness, knowledge level, skills)
– Basics of clerical work
– Document circulation
Lesson 2: Nomenclature, Logbooks, and Regulatory Documents
– What is nomenclature
– Registration logbooks
– Regulatory documents
– Practical session
Lesson 3: Legislation and EDM System Requirements
– Legal framework for EDM
– Browser, security
– System login (interface)
– Control panel
– Document formatting (size, templates)
– Practical session
Lesson 4: Main Menu, Tasks, Icons, and Their Statuses
– Explanation of main menu sections
– Subsections in the interface
– Tasks, icons, statuses
– Search system
– Practical session
Lesson 5: Incoming Documents – 1: Registration Process
– Classification of incoming documents
– For registration, control, and adding a resolution
– Work queues
– Document format and entry via SESDA
– Viewing the document and assigning a registrar
– Entering registration data
– Monitoring
– Writing a resolution
– Practical session
Lesson 6: Incoming Documents – 2: For Execution
– Understanding the document
– Sending for execution, correspondence, linking documents
– Taking into work, extending execution period
– Changing the main executor, chat, closing tasks
– Practical session
Lesson 7: Incoming Documents – 3
– For information, notification, and coordination
– For signature, deadline extension, executor change
– Number assignment, rejected documents
– Practical session
Lesson 8: New Correspondence
– New internal correspondence, outgoing letters to organizations
– Linked correspondence: internal, to organization, to citizens
– Practical session
Lesson 9: Outgoing Documents, My Folders, Control, Numbering
– Outgoing items, returns
– My folders – templates
– Monitoring
– Numbering
– Practical session
Lesson 10: Exam and Certificate Preparation
– Examination
– Working on exam questions
